Poseidon Investments Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website www.poseidoninv.co.uk, contact us, or apply to rent one of our properties.
1. Who We Are
Poseidon Investments Ltd
Registered address: 27 Henry Street, Liverpool, L1 5BS
Email: poseidoninv@live.com
We act as the data controller for the personal information we collect.
2. What Information We Collect
We may collect and process the following types of data:
2.1 Information you provide directly
- Name
- Email address
- Phone number
- Student status / employment information
- Preferred move-in date
- Messages or enquiries you send to us
- Documents provided during the tenancy process (e.g., proof of ID, proof of address, affordability information)
2.2 Information collected automatically
- IP address
- Browser type and device information
- Usage data (pages visited, time on site, interactions)
- Cookies (see Section 10)
2.3 Information collected during tenancy applications
- Referencing information
- Guarantor details (if applicable)
- Financial information for affordability checks
- Right to Rent documents (as required by law)
3. How We Use Your Information
We use your personal data for the following purposes:
3.11 To respond to enquiries
- Replying to emails or contact form submissions
- Sending property information
- Arranging viewings
3.2 To process tenancy applications
- Conducting referencing checks
- Assessing affordability
- Complying with Right to Rent laws
- Preparing tenancy agreements
3.3 To manage your tenancy (if you become a tenant)
- Maintenance and repair communication
- Contract updates
- Deposit registration
- Legal compliance and record-keeping
4. Our Legal Bases for Processing
Under UK GDPR, we process your data under the following legal bases:
- Contract – to take steps before entering into a tenancy contract or to manage your tenancy
- Legal obligation – Right to Rent checks, deposit protection, bookkeeping obligations
- Legitimate interest – responding to enquiries, improving our website, fraud prevention
5. Who We Share Your Data With
We may share your information with:
- Referencing providers (e.g., HomeLet, OpenRent’s referencing partners, etc.)
- Maintenance contractors (only when required for property access)
- Deposit protection schemes
- IT / website service providers
- Legal or regulatory authorities where required by law
We do not sell your data and we do not allow third parties to use your data for their own marketing.
6. How Long We Keep Your Data
We keep your data only as long as necessary:
- General enquiries: 12 months
- Tenancy application data (if unsuccessful): 12 months
- Tenancy records (if successful): 6 years after tenancy end (legal requirement)
- Financial, Right to Rent & contract data: 6 years (legal requirement)
7. Your Rights
You have the following rights under UK GDPR:
- Right to access – request a copy of your data
- Right to rectification – correct inaccuracies
- Right to erasure – request deletion (in certain circumstances)
- Right to restrict processing
- Right to data portability
- Right to object
- Right to withdraw consent (for marketing)
To exercise your rights, email us at poseidoninv@live.com.
8. How We Protect Your Data
We use appropriate technical and organisational measures to keep your data safe, including:
- Secure servers
- Encryption where appropriate
- Access controls
- Staff training on data protection
10. Cookies
Our website uses cookies to improve user experience, analyse traffic and remember your preferences.
Types of cookies used:
- Essential cookies – required for website functionality
- Analytics cookies – help us understand website usage (e.g., Google Analytics)
- Preference cookies – remember your settings
You can manage or disable cookies via your browser settings.
11. Links to Other Websites
Our website may contain links to external sites. We are not responsible for their privacy practices.
12. How to Complain
If you are unhappy with how we use your data, please contact us first at: poseidoninv@live.com.